The next board meeting is January 21, 2025 at 6:30 location as a Zoom meeting.   

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Important Reminders

The Annual Board meeting is scheduled for January 21, 2025 at 6:30 pm.  Board election will be conducted and new board positions selected.

The Regular Board meetings for 2024 are scheduled for the Third Tuesday in January, April, July and October at 6:30 pm on Zoom.  Contact Fran for a link to the meeting.

 If you are interested in being on the board, please contact Fran at Watson Realty. 

  

-Before you make any changes to your home such as landscaping, siding, roof or any appearance to your home you must go through the ACC review process.  The forms and instructions are available in the resources section of this site.  Homeowners will need to allow 30 days for the ACC to vote on the request.

-If you are considering painting the exterior of your house, you need to review the list of approved colors, our ACC Policy and Procedures, and file an ACC Exterior Change Request Form before you begin the project. This condition applies even if you intend to use the same colors the builder or previous owner used. A PDF file containing all approved colors can be found under the Resources tab above. You can purchase the approved paints at the Sherwin Williams (352-378-1384) located at 522 NE 23rd Ave, Gainesville, FL 32609-3637. 

 


Did You Know?

Mile Run East is a deed restricted community. There are specific restrictions listed in our Master Covenants. All homeowners are obligated to comply with these restrictions. You can download a copy of the Master Covenants on our Resources page.

 

 


 

MILE RUN EAST MASTER ASSOCIATION
Quarterly Meeting-October 15, 2024-6:30 PM.

Budget Approval Meeting

                                                                    Via Zoom 

                           

 

 

1. CALL MEETING TO ORDER

            Bill Jordan called the meeting to order at 6:30pm

2. ROLL CALL - ESTABLISH QUORUM

            Quorum established, Board members: Bill Jordan, Wilson Bell, Ron Peabody, Gary Danford and Janet Phelps.  Watson Representatives: Fran Pollard and Susan Reitnauer. 

3. READING AND APPROVAL OF MINUTES FROM 7-16-2024 –

            Wilson motioned to approve the July minutes, Ron seconded, and all were in favor. 

4. PROOF OF NOTICE OF MEETING SIGN OUT 10/1/24

5. FINANCIALS/MANAGEMENT REPORTS UP THROUGH 9/30/2024.

           a. Operating Account Balance as of 9-30-24: $17,717.87

           b. Reserve Account Balance as of 6-30-24: $138,991.29

           c. There is a deficit of $4k due to pool repairs, Fran reported and delivered all invoices

           d. The first half of the reserves were deposited

Bill motioned to approve the financial report and Wilson seconded, all in favor.

6. UNFINISHED BUSINESS

            a. Playground discussion moved to budget section of meeting

            b. Liability claim – Farah and Farah notified Watson and Board of liability claim on July 16, the date of the incident was on May 7, 2024.  They requested videos of the pool area, however by the time Watson was notified the videos were overwritten.  The attorney also asked for liability insurance, Fran notified our insurance carrier and an adjuster was assigned, Fran will contact the adjuster tomorrow for an update and we will also consider hiring an attorney.

            c. Short-term & AirBnB rental less than 6 months terms discussed.  Bill made a motion to add the policy of a minimum 6-month rental term for homes within the HOA and Wilson seconded, all were in favor.  We will include a notification in the December letter to homeowners that short-term rentals will not be allowed.

            d. 2024 Legislative Update for Homeowners Associations became effective in July 2024.  No further updates currently. 

            e. Final Payment from Silcox is still being withheld, once the final touch-ups are completed, Watson will release payment,

            f. Vine removal at tennis courts is still in progress.

7. Completed Business

            a. Pool maintenance report attached.

            b. Storm prep for 2 storms

            c. Replace broken toilet seat, light sensor fixture and bulbs, adjust bathroom door, secure loose kitchen faucet

            d. 2024 reinspection and renewal of fire extinguishers

            e. Reattach tennis screens

           

 

9. New Business

            a. 2025 Proposed Budget and Reserve Schedule discussion and vote.  Bids are between $68,000 and $89,000 - Vendor quotes are attached.  Fran walked through the bids and options to move reserves that are not specifically allocated to fund the playground equipment replacement.  The decision to purchase new equipment was postponed, Fran will look for other bids as well as review the bids we have.  There isn’t enough in reserves to pay for any of the bids we have.  Bill made a motion to increase HOA dues by $5.00 making 2025 monthly dues $60.00 and the $5.00 per month per home will go into the General Reserves.  Wilson seconded the motion, Ron was in favor, Gary and Janet were not in favor of the increase.  The motion carried 3 to 2. 

10. Owner Comments

            a. N/A

11. ADJOURNMENT - NEXT MEETING – ANNUAL MEETING

a. Tuesday January 21, 2025, at 6:30pm via ZOOM.  Bill motioned to adjourn the meeting and Wilson seconded.  All in were in favor.  Meeting adjourned at 7:35pm.

b. All members volunteered to stay on the board for 2025; proxies, applications for volunteer board members, coupon book and notices will be mailed in Mid-December.
 

 

ACC: Homeowners shall obtain written approval from the ACC before construction of
any building, fence, wall, mailbox or other improvement or structure shall be commenced,
erected, placed, moved, or maintained upon the property, or before any addition to or
change or alterations to the exterior or the color thereof are made.   The ACC shall
evaluate all such requests for harmony of external design, color, materials, and location
in relation to surrounding structures and environment and conformity with the design
concept of the community.  Homeowners shall comply with all restrictive covenants and
keep their lots mowed and properly maintained and shall repair their dwelling unit and
other improvements, keeping the same in a condition comparable to the condition of such
residence and other improvements at the time of its initial construction, excepting only
normal wear and tear. The following requests are within the covenants and have been approved by the Board:

             6105 NW 34th                   Tree Removal

          3437 NW 63rd                    Gutter

          6324 NW 35th                    Fence

                                 

To obtain ACC approval for construction, improvements, additions, changes alterations, submit a completed Request for Exterior Change form to the management
company. 

 

 

Respectfully submitted,

Janet Phelps Secretary