MILE RUN EAST MASTER ASSOCIATION
Quarterly Meeting-January 21, 2025-6:30 PM.
Via Zoom
pdf of meeting documents
1. CALL MEETING TO ORDER –
Bill called the meeting to order directly after the Annual Meeting.
2. ROLL CALL - ESTABLISH QUORUM –
Quorum established, all Board Members were present, Bill Jordan, Wilson Bell, Ron Peabody, Gary Danford and Janet Phelps. Fran and Susan represented Watson Association Management and homeowners attended: Charley Balanis, Krisi Adams, Jim Musselman, Pam Kissoondyal, Phillip David, George Thomas and Kevin Grundman.
3. READING AND APPROVAL OF MINUTES from 10-15-24 –
Bill made a motion to approve the minutes, Wilson seconded, and all were in favor.
4. PROOF OF NOTICE OF MEETING SIGN OUT -
Sign was posted at the entrances on 1-17-25 and remained in place until 1-21-25
5. COMMITTEE REPORTS—
no report
6. FINANCIALS/MANAGEMENT REPORTS UP THROUGH 12-31-24 –
Operating account balance is $27,893.63 and the reserve account balance is $154,708.31. There is an $8000 deficit due to pool repairs. The budget (except for the pool repairs) is in good standing.
Collections – 15 owners owe less than $100, 2 owners owe $100 to $200, 7 owners owe $200 to $600. 30-day letters have been sent and if not paid will be sent to the association’s attorney for collection procedures.
Bill made a motion to accept the financials as is and Gary seconded, all were in favor.
7. UNFINISHED BUSINESS –
Continued playground equipment discussion –
quotes attached:
School Outfitters - $34,576.57
KortKat - $68,676.19
That 1 Painter - $2130.00 to repair and repaint
Kris Ethington $2000.00 to repair and repaint
Nidy $17775.00 repair 2 courts
Nidy $7950.00 repair 1 court
Nidy $4325.00 Resurface courts
Bill motioned to have Charley Balanis head a committee to shop vendors for playground equipment, Wilson seconded, and all were in favor. Wilson also volunteered to join the committee.
Liability Claim – No update
Legislative update – Fran recommended that the board members look at the DBPR website for classes and certifications required of HOA board members.
8. Completed Business –
Silcox has fulfilled his obligation to correct the wall issues, and the final payment has been sent to him
Vines have been removed from the tennis courts
Gutter drain plates have been replaced in the pool
Reserves deposit completed for 2024
Coupon books mailed out with end of the year statements
Tree removed from common area
Replaced a sensor in the bathroom and 2 tube lights
9. New Business -
Assign 2025 board member positions – will be continued after the March 27 Annual meeting
10. Owner Comments –
Jim Musselman asked about the street repaving – Susan has been keeping up with this and has been in contact with the city. They have fired the first 2 companies and are on the third one. The work quality was poor, and Watson Association Management sent in complaints, Susan recommended that residents also send in complaints. Mr. Musselman asked for contact information for the city representative Susan is working with to gather more info.
Mrs. Rabe asked Fran to get the homeowners to comply with the exterior maintenance standards, including tree trimming, weed control and roof maintenance. Fran said that letters are sent to the homeowners.
Charley Balanis asked if the HOA considered repairing the playground equipment rather than replacing it. Watson has been repairing it over the years, and she has 2 bids for another attempt to repair. Now that Mr. Balanis is the head of the committee, he will look at all options.
Kevin Grundman suggested that a committee is put into place to review all bids and add a requirement to get at least 3 bids on all projects and renegotiate all contracts every 2 years. Fran responded that she has been collecting at least 3 bids for each project and bringing them to the board for review.
Charley Balanis suggested a Social Committee to plan community events and gatherings, notices would need to be mailed out or posted in public areas, a complete email list is not available for public use at this time.
11. ADJOURNMENT - NEXT MEETING – ANNUAL MEETING
The next quarterly board meeting is scheduled for April 22, 2025, at 6:30pm via Zoom.
***the continuation of the annual meeting is set for March 27, 2025, at 6:30 via Zoom.
Bill made a motion to adjourn, all were in favor.
ACC: Homeowners shall obtain written approval from the ACC before construction of
any building, fence, wall, mailbox or other improvement or structure shall be commenced,
erected, placed, moved, or maintained upon the property, or before any addition to or
change or alterations to the exterior or the color thereof are made. The ACC shall
evaluate all such requests for harmony of external design, color, materials, and location
in relation to surrounding structures and environment and conformity with the design
concept of the community. Homeowners shall comply with all restrictive covenants and
keep their lots mowed and properly maintained and shall repair their dwelling unit and
other improvements, keeping the same in a condition comparable to the condition of such
residence and other improvements at the time of its initial construction, excepting only
normal wear and tear. The following requests are within the covenants and have been approved by the Board:
6217 NW 36th Roof replacement
To obtain ACC approval for construction, improvements, additions, changes alterations, submit a completed Request for Exterior Change form to the management
company.
Respectfully submitted,
Janet Phelps Secretary