MILE RUN EAST MASTER ASSOCIATION
Quarterly Meeting-January 16, 2024-6:30 PM.
Via Zoom
1. CALL MEETING TO ORDER
Bill Jordan called the meeting to order at 6:33pm
2. ROLL CALL - ESTABLISH QUORUM
Quorum established, Board members: Bill Jordan, Wilson Bell, Nathalie Fosse, Ron Peabody and Janet Phelps. Watson Representatives: Fran Pollard and Susan Reitnauer. Homeowners DeeDee Whitehead, Gary Danford attended.
3. PROOF OF NOTICE OF MEETING SIGN OUT 1/2/24
4. READING AND APPROVAL OF MINUTES –
Wilson motioned to approve October minutes, Ron seconded and all were in favor.
5. COMMITTEE REPORTS
Landscape: New Lawn Contractor hired, Millhopper Lawn, they have included in the contract a 1 time per year mulching with the same price as SkyFrog’s contract amount. DeeDee walked Ryan through the property. DeeDee is very happy with the new contractor. Fran will ask Millhopper to make a list of suggestions for Fran and DeeDee to review; they will then meet with Ryan to make a plan for the year.
6. FINANCIALS/MANAGEMENT REPORTS UP THROUGH 12/23
Fran went over the financials, collections are good, 25 homeowners are delinquent, 6 were sent to the attorney, 19 have small balances, they have been sent letters. There is a $10k deficit on paper, there is $19k in the operating account. The deficit is due to the Recreation Improvements. The pool was the biggest issue over the year. A new pool company has taken over and corrected the last pool company’s mistakes, the new company has given 2 months service at no-charge. Bill motioned to approve the financials and Wilson seconded. All were in favor.
7. UNFINISHED BUSINESS
a. Board members may pick up their key to the clubhouse at Watson office. Wilson moved to allow Nathalie to keep her key to the clubhouse. Bill seconded and all were in favor. Nathalie is stepping down but will still maintain the internet at the clubhouse.
8. Completed Business
a. Owner’s letter were sent to homeowner.
b. Chris pressure washed the clubhouse area. Bill remarked that he was working outside at the time and could smell the chlorine mixture Chris was using and it made him ill. Bill suggested that notices should be put up in advance of any cleaning using chemicals for the good of the community.
c. Repairs report concerning the wall was sent out. The wall is in need of maintenance, a meeting was held with the wall contractor and he submitted a bid for repairs for $17,450. A list of questions was submitted to Fran to ask the contractor. The plan is to move forward with the repairs as long as there are no new issues after the questions are answered. The questions were regarding access to the back yards and time frames.
9. New Business
a. Nathalie has stepped down from the board after 10 years of service. 1 candidate was present at the meeting. Bill made a motion to accept Gary Danford as a new board member; Ron seconded and all were in favor.
b. Board Positions were decided. Bill will remain as President, Wilson as Vice, Janet as Secretary and Ron will become Treasurer. Gary will fill the director position. Bill made a motion to accept the positions and Wilson seconded. All were in favor.
c. DeeDee will be moving out of the neighborhood in the Summer, we will need to find another person for the Landscape committee.
10. Owner Comments
11. ADJOURNMENT - NEXT MEETING – ANNUAL MEETING
Tuesday JApril16, 2024 at 6:30pm. Wilson motioned to adjourn the meeting and Ron seconded. All in were in favor. Meeting adjourned at 7:23pm.
ACC: Homeowners shall obtain written approval from the ACC before construction of
any building, fence, wall, mailbox or other improvement or structure shall be commenced,
erected, placed, moved, or maintained upon the property, or before any addition to or
change or alterations to the exterior or the color thereof are made. The ACC shall
evaluate all such requests for harmony of external design, color, materials, and location
in relation to surrounding structures and environment and conformity with the design
concept of the community. Homeowners shall comply with all restrictive covenants and
keep their lots mowed and properly maintained and shall repair their dwelling unit and
other improvements, keeping the same in a condition comparable to the condition of such
residence and other improvements at the time of its initial construction, excepting only
normal wear and tear. The following requests are within the covenants and have been approved by the Board:
6245 NW 36th Exterior Request
3456 NW 61st Exterior Request
6249 NW 36th Exterior Request
To obtain ACC approval for construction, improvements, additions, changes alterations, submit a completed Request for Exterior Change form to the management
company.
Respectfully submitted,
Janet Phelps Secretary